List of active policies
| Name | Type | User consent |
|---|---|---|
| IT Agreement for users of our learning platforms | Site policy | Authenticated users |
| Student Privacy Policy | Privacy policy | Authenticated users |
| Cookies policy | Site policy | All users |
Summary
This Agreement applies to every user of our online learning platforms at Kaplan International Pathways. It explains what you are responsible for both on and off the College premises. You must read and agree to it before continuing.Full policy
This Agreement applies to every user of our online learning
platforms at Kaplan International Pathways. It explains what you are
responsible for both on and off the College premises. You must read and agree to it before
continuing.
In this Agreement when we use the word “device” we mean either your own laptop, tablet or mobile phone, or any other wireless and portable electronic piece of equipment, or a device provided to you by the College or host University. When we use the word “platform” we mean any electronic system used by Kaplan which you access via the internet. This includes our Virtual Learning Environment (VLE).
Your responsibilities
- You are fully responsible for your device(s). You should keep it with you at all times and are responsible for its proper care including the costs of repairs, modification or replacement. The college is not responsible for the security of your personal devices.
- You must ensure that your device is password protected and that its operating system is up to date with either Apple Security Updates, Windows Updates, or Android Security Updates.
- You must install an effective anti-virus software such as e.g. Panda or McAfee on your device, and regularly update it.
- We require all students to download and install Kaplan-approved assessment security software called Safe Exam Browser; it can be downloaded free of charge from https://safeexambrowser.org/download_en.html.You will need this software in order to take online assessments in some of the modules on your programme.
- If you have a problem with your device, we will give you a list of computer repair shops near to the College who you will be able to pay to help you. If you have a problem with your device which means you will not be able to study, complete coursework, exams, essays, or assessments you must let College Services know as soon as possible and they will organise for you to borrow one from the College. Any problems you have with your device will not be accepted as an excuse for missing a deadline, class or exam.
- If you do not have your own device when you arrive, or your device has a problem you may be able to borrow one from the College for a limited period of time. If you are given a temporary Kaplan device, you must return it promptly according to the terms under which the loan was made.
- You should charge your electronic device(s) before bringing it to college. It should be capable of running off its own battery while at college, as options to charge the device while in college may be limited.
- During scheduled class time you should only use your device to access classroom related activities. During class-time, you should not use devices for non-study related activities such as texting, instant-messaging, social media, or making personal calls; except in case of emergency.
- No gaming devices are allowed to be used during class time (to include: Nintendo DS, PlayStation Portable, etc.).
Online Safety
- Whilst on Kaplan premises, using Wi-Fi provided by Kaplan or the University, or on any of our learning platforms, you must not access, download and/or distribute any online material from sites that fall into the following categories:
Drugs
Gambling or gaming
Hacking
Illegal activities
Internet auctions
Militancy
Proxy avoidance
Racism and hate
Violence
Weapons
Extremist and or terrorist material
- There are both benefits and risks of using the internet and other technologies, you must use them safely, both in college and in your accommodation. Be careful when you give out personal details of any kind which may identify you or your location.
- You are responsible for any electronic message you send, and for contacts you make online. You should not publish material that others may find threatening, hurtful or offensive. You may not use the devices to record, transmit, print or post online any photos or videos of a person or persons in the College without their permission - this includes teachers, staff and other students. Remember that it is very easy to upload personal images or information about yourself or others, but it may be difficult to delete an inappropriate image or content once it has been published online.
- You must ensure that you have permission to share any third-party materials, including all images, photographs, text and videos, before uploading them or linking to them on our platforms. Where sharing is permitted, you should ensure that such materials or shared links are credited appropriately.
- You should report to College Services if: you are troubled by something you have been exposed to on the internet; or you have evidence of an incident of wrong-doing by another user, either on the College network or outside it, where the behaviour could threaten someone’s safety or welfare.
- You must not use your privately-owned devices to bypass college network filters or hack college sites.
- When any of your devices are connected to the Kaplan Wi-Fi network, you give permission to Kaplan network administrators to check how you use your device(s), including but not limited to monitoring the following:
Usage of applications that access internet resources such as Facebook and YouTube
Location of your device while it remains connected to Kaplan Wi-Fi
All device activity
- In cases where you will be able to use desktop computers provided by your host University, you must also follow the rules and regulations that the university sets out for their use.
- Violations of this Usage Agreement, any other College policies, administrative procedures or college rules involving your personally owned or Kaplan-owned or host University-owned device may result in disciplinary action.
Summary
Student policy regarding privacy in Zoom and Teams virtual meetings as well as 3rd party links.
Full policy
As part of your studies online, you may use Zoom and Microsoft Teams for sharing content and virtual meetings. In order to log into Teams you will need to use your name and an email address of your choice. Both of these may be visible to the teaching staff and all other students in the online class as will any comments or questions you type in the chat function. Online classes on Zoom or Teams may be recorded and the recording may be shared with other students and staff for teaching, revision or further study. This data will be stored by Kaplan for the purposes of our teaching provision. Kaplan takes its data protection obligations very seriously and the misuse of any personal data such as email addresses will be investigated. If you would like to find out more about how we handle your data please see our privacy notice here.
Our website may contain links to third party websites. If you follow a link to any of those third-party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third-party websites.
Summary
The VLE Cookie and Privacy Notice.
Full policy
Kaplan International Pathways is committed to maintaining the privacy of your personal information. If you would like to find out more about how we handle your personal information, visit our Privacy Policy: Kaplan Pathways Privacy and Cookie Policy (kaplanpathways.com)
What is a cookie?
A cookie is a simple text file that is stored on your computer or mobile device by a website's server. Only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier as well as the site name.
Cookies do lots of different jobs, including letting you navigate between pages efficiently, storing your preferences, and generally improving your experience of a website. Most websites you visit will use cookies to improve your user experience by enabling that website to "remember" you, either for the duration of your visit (using a "session cookie") or for repeat visits (using a "persistent cookie").
If a website doesn't use cookies, it will think you are a visiting the website for the first time every time you move to a new page on the site - for example, when you enter your login details and move to another page the website won't recognise you and it won't be able to keep you logged in.
What cookies do we use?
We use essential and functional cookies on your Virtual Learning Environment (VLE).
Server cookies
We use AWS servers to host this site. These servers collect two cookies to identify which server currently has the best availability and sends the information to that server. This makes the performance of the site and your experience better. No personal data is collected by these essential cookies and they are deleted at the end of each session.
Moodle cookies
Moodle collects two cookies on this site:
- The essential Moodle Session cookie must be allowed in your browser to make sure that you remain logged in while using the site. This cookie does collect personal data (log in information). When you log out or close the browser, this data is deleted (in your browser and on the server).
- The MoodleID cookie can be activated to remember your username when you log in. You can choose to activate this cookie or not on the log-in screen by checking the box to ‘remember username’. This cookie does collect personal data (log in information) and it is kept for 60 days.
Third Party cookies
Many of our modules make use of Turnitin, H5P, VitalSource and Human eSources. These are third party services that have active LTI (Learning Tool Interoperability) integrations within Moodle. Each LTI tool has their own privacy policy. Learn about each LTI tool below.
Turnitin
We use Turnitin with your Moodle account to improve your learning experience. Turnitin uses one cookie to show correct marks and another to show feedback summaries in the VLE. No personal information is stored in these cookies and they are deleted after 30 days. Learn more about Turnitin's privacy and cookie policy at: Turnitin Privacy Policy (turnitin.com)
H5P
We use H5P.com and the H5P plugin with your Moodle account to improve your learning experience. H5P uses sessional cookies to remember you when you revisit a page containing H5P content. No personal information is stored in these cookies and they are deleted after 7 days. Learn more about H5P's privacy and cookie policy at: H5P Privacy Policy (h5p.com)
Human eSources
Pathways CareerSource is a product of Human eSources. Human eSources uses cookies and similar technologies to recognise your repeat visits and preferences, and to measure the effectiveness of advertising and analyse traffic. By clicking Accept when opening your Pathways CareerSource digital textbook, you consent to them using these cookies. By clicking Reject, or X to close the message, only cookies essential to the proper functioning of the site will be used. To learn more about their cookies, including how to disable them, view their Cookie Policy at: Human eSources Cookie Policy (humanesources.com)
VitalSource
VitalSource supply our eTextbooks for some of our modules. They use 'essential' and 'strictly necessary' cookies for technical reasons in order for their products to operate, in addition to cookies to measure the effectiveness of advertising and analyse traffic. When you visit an eTextbook you will be prompted to 'Accept' or 'Disable Cookies'. To learn more about their cookies, including how to disable them, view their Cookie Policy at: VitalSource Cookie Policy (vitalsource.com)
How can you disable cookies?
If you would like to prevent Kaplan International Pathways VLE from collecting cookies when you visit the application, please update the privacy setting in your chosen web browser.
You can directly control cookie acceptance from there, however please note that doing so will affect the functionality of the VLE, for example you will be asked to log in again on each new page of the VLE because the session cookie will be unable to identify you from your initial log in.
Find out more about how to disable cookies on your browser on the browser Privacy pages: